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Position Purpose

The Administrative Director provides project management leadership and strategic thought  within the Compliance Department. This role manages the compliance project portfolio—including audits, investigations, policy development and training campaigns, manage department’s annual work plan, timely delivery of audit plans to departments, executive and Board-ready presentations and follow-up communications on behalf of the VP. The position also oversees administrative obligations such as budgeting and supervision of an administrative assistant.

Key Responsibilities

• Executive Support & Communication: Prepare high-quality, clear executive-ready presentations for internal and external stakeholders; perform follow-up communications on behalf of the VP regarding compliance projects and initiatives.
• Compliance Project Portfolio Management: Oversee planning, execution, and monitoring of compliance projects, including audits, investigations, policy updates, and training campaigns; maintain a centralized portfolio dashboard to track progress, deadlines, and deliverables.
• Administrative Oversight: Manage departmental budget, supervise administrative assistant, and manage efficient office communications and operations.
• Policy & Training Coordination: Support development and dissemination of compliance policies; coordinate enterprise-wide compliance training campaigns and monitor completion rates.
• Stakeholder Engagement: Collaborate with internal teams and external partners to ensure alignment of compliance initiatives; function as a liaison for cross-functional projects impacting compliance.
• Project Management: Implement project governance, status reporting, issue tracking, including confirm deliverables, timeline and KPIs are defined. Manage multiple compliance projects, cross-functional teams and deliverables, external communications and anticipated deliverables

Required Qualifications

Education 

• Bachelor’s degree in business administration, healthcare management, or related field; Master’s preferred.

Experience 

• 7 years of experience in compliance, administration, or project management roles.
• Strong skills in executive communication, presentation development, and visual storytelling to create compelling content for digital media.
• Familiarity with healthcare compliance regulations and best practices.
• Knowledge of content management tools
• Preferred experience in an academic medical center or large health system or provider organization

Core Competencies

• Project Management
• Executive Communication
• Concise, impactful written communication to engage various audiences, including emails and education
• Leadership & Team Management
• Attention to Detail
• Excellent time management and organizational skills
• Deliverables:  Infographics, slide decks, and reports

Technology and Tools

• Strong understanding and utilization of AI, e.g., copilot, and similar tools
• PowerPoint, advanced Excel, SharePoint, Teams, project tools, Visio, Canva

Key Performance Indicators (KPIs)

• Presentation Quality: 100% of executive presentations delivered on time, with clarity, accuracy, and alignment to leadership standards.
• Project Portfolio Management: ≥95% of compliance projects completed within scope, time; maintain real-time dashboard updates.
• Training Campaign Completion: Achieve 100% compliance training completion across assigned campaigns; monitor and report monthly progress.
• Follow-Up Efficiency: All VP follow-up communications executed within 48 hours of request; maintain log of completed actions.
• Audit & Investigation Timeliness: Manage 100% of assigned audits and investigations within established timelines; provide summary reports to leadership.
• Policy Management: Ensure annual review and update of 100% of compliance policies; track and report policy changes.
• Stakeholder Engagement: Positive feedback from internal and external stakeholders on communication and responsiveness; quarterly engagement metrics reported.